Economic Prosperity Terms of Reference

Executive Group

Overall objectives

The Executive Group will:

Co-ordinate the;
- Development of an action plan for the delivery of Community Strategy outcomes and LAA2 targets where actions must be SMART and reflect the needs of different localities
- The identification of a lead executive group member for each outcome
Identify resources to support the delivery of outcomes and LAA2 targets as identified as appendix 1), including;
- Taking an overview of current spend against outcomes and LAA2 targets and identify where this could be spent more effectively or where additional resources are needed to achieve the outcomes
- Identify resources to deliver actions/outcomes
- Make recommendation to the Delivery Partnership board
Keep up to date with the county’s performance against LAA2 targets and indicators from the NIS198 (see appendix 2) allocated to the delivery partnership and advise the Delivery Partnership board on addressing areas of poor performance
Advise the Delivery Partnership board on gaps in activity and where they should commission further work to deliver outcomes and LAA2 targets
Ensure that activity leads and their lead organisations/partnerships deliver on their responsibilities on behalf of the partnership
Work in collaboration with other executives to achieve shared outcomes
Advise the Delivery Partnership board on the delivery of the EEDA funded Economic Participation programme (formally known as Investing In Communities) and the Performance Reward Grant Project Funding
Request the support and involvement of LSPs in the delivery of activities to achieve outcomes and LAA2 targets as appropriate

Expected benefits

Ensure effective delivery and attention is focussed on the prosperity theme of the Community Strategy and associated LAA2 targets.

Improve co-ordination of delivery across a number of organisations and add value to individual organisations’ service delivery, and avoid duplication.

List of members

The following people and organisations have a permanent seat on the Executive Group:

Chairmanship

The first meeting will be chaired by a member of the Executive. At the 2nd meeting, the members of the Executive will nominate and elect a chair and a vice chair for the period of 12 months. Following this initial 12 month period the chair and vice chair roles will be up for re-election.

Each organisation (represented by a nominated officer / formal substitute) with a seat on the executive will be entitled to one vote. It is expected that the exercising of voting rights is a last resort and consensus of agreement is sought in the first instance.

Roles and responsibilities of members

Members are on the executive to represent their organisation or partnership and not to put forward personal views or opinions.

All executive members should have the responsibility to represent their organisation or partnership. Members are also responsible for feeding back information to the partnership or organisation they represent.

Attendance

Whilst every effort should be made to attend scheduled meetings, each member should nominate a relevant substitute (from the same organisation or partnership) and provide their contact details to the secretariat. Papers and meetings dates will automatically sent to the substitute for their information.

If a member misses more than 3 meetings, the place will be offered to an equivalent organisation.

Timescales

The executive will be effective from 1 October 2008 to 31 March 2011 (period of LAA). Any future government announcements on LAAs will affect the future of the partnership at which point the structure will be reviewed to consider the continuation of group to play its part in delivering Expanding Suffolk’s Horizons and the Community Strategy.

Reporting lines

The executive will report to the Economic Prosperity Delivery Partnership board on overall progress in achieving the action plan.

The executive will work with other executive groups of the Delivery Partnerships where required to support the delivery of shared outcomes.

The executive group will create as required task and finish groups to deliver on new actions.

The executive will provide quarterly updates to the Choose Suffolk Co-ordination Group.

Responsibility for the production of performance information

The SCC performance and planning team will produce performance information as required for the executive to plan and make recommendations to the Delivery Partnership.

Review date for Terms of Reference

The Terms of Reference will be reviewed annually at from the point of acceptance.

Frequency of meetings

Meetings should be a minimum of one meeting per quarter with additional meetings as required.

Exit strategy

The outcomes and related actions must be achieved by the end of the period of either the Local Area Agreement 2 or the Expanding Suffolk’s Horizons economic strategy as determined by the individual actions. The future make up of LAAs and economic strategies will be dependant on national government and East of England Development Agency approach to LAA and the sub national review for economic development and regeneration.

The exit strategy of the executive group will as a result be determined during the current timeframe of the partnership.

Annex 1

Designated indicators

NI 152: Working age people on out of work benefits (Ipswich & Waveney only)
NI 166: Median earnings of employees in the Area (county)
NI 172: Percentage of small businesses in an area showing employment growth
NI 154: Net additional homes provided (Ipswich, Suffolk Coastal, St Edmundsbury and Babergh only)

Local indicators

Increase the % of employment within Suffolk’s key sectors
Increase the number of affordable homes commencements on site across Suffolk (gross)

Targets of relevance

NI 163: Proportion of population aged 19-64 for males and 19-59 for females qualified to at least Level 2 or higher
NI 165: Proportion of population aged 19-64 for males and 19-59 for females qualified to at least Level 4 or higher
Accessibility – travel to work by sustainable means

Annex 2

NIs related to the Economic Prosperity DP

NI 116: Proportion of children in poverty (Economic Development)
NI 151: Overall employment rate
NI 152: Working people on out of work benefits
NI 153: Working age people claiming out of work benefits in the worst performing neighbourhoods
NI 154: Net additional homes provided
NI 155: No. of affordable homes delivered
NI 156: No. of households living in temporary accommodation (Community Cohesion/Health and Wellbeing)
NI 157: Processing of planning applications as measured against targets for ‘major’, ‘minor’ and ‘other’ application types
NI 158: Percentage of decent council homes
NI 159: Supply of ready to develop housing sites
NI 160: local authority tenants’ satisfaction with landlord services
NI 166: Average earnings of employees in the area
NI 167: Congestion – average journey time per mile during the morning
NI 168: Principal roads where maintenance should be considered
NI 169: Non-principal roads where maintenance should be considered
NI 170: Previously developed land that has been vacant or derelict for more than five years
NI 171: VAT registration rate
NI 172: VAT registered businesses in the area showing growth
NI 173: People falling out of work and onto incapacity benefits
NI 174: Skills gap in the current workforce reported by employers (Learning and Skills)
NI 179: Value for money - total net value of on-going cash-releasing value for money gains that have impacted since the start of the 2008-09 financial year
NI 180: Changes in housing benefit/council tax benefit entitlements within the year
NI 181: Time taken to process housing benefit/council tax benefit new claims and change event
NI 182: Satisfaction of businesses with local authority regulation services
NI 183: Impact of local authority regulatory services on the fair trading environment
LT 4: Increase the % of employment (FTE total) in Suffolk’s key sectors
LT 9: Increase the number of affordable homes commencements on site across Suffolk (gross)

Annex 3 roles and responsibilities

The following list provides an outline of the roles and responsibilities of the executive group members of the Economic Prosperity theme. It is not an exhaustive list.

Support the preparation of the action plan
Ensure delivery of activities within defined timescales
Work with other partners (inc members of other delivery partnerships) to co-ordinate the implementation of actions and delivery of outcomes
Support the delivery partnership co-ordinator
If responsible for a specific activity and / or outcome, provide quarterly updates on progress, highlighting risks and problems
Work within your own organisation on behalf of the partnership to identify resource opportunities to achieve the action plan
Work within your own organisation on behalf of the partnership to identify better ways of working to achieve the action plan

Get in touch

Dawn Turpin
01473 264817
dawn.turpin@suffolk.gov.uk

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